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Association of National Advertisers
New York, New York, United States
1 day ago

Description

Coordinator, Human Resources  

About the ANA

The ANA (Association of National Advertisers) drives growth for the individual, the brand (business), the industry and humanity. It advances the interests of marketers and promotes and protects the well-being of the marketing community. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. The ANA’s membership includes more than 20,000 brands that engage more than 50,000 industry professionals that collectively spend or support more than $400 billion in marketing and advertising annually. The membership is comprised of client-side marketers and marketing solutions providers, which include leading brands, marketing data science and technology suppliers, ad agencies, law firms, consultants, and vendors. Further enriching the ecosystem is the work of the nonprofit ANA Educational Foundation (AEF), which has the mission of enhancing the understanding of advertising and marketing within the academic and marketing communities.

Location

New York City

Position Summary

The HR Coordinator will act as an integral member of the HR team by providing support and assistance with daily operations, including recruitment, training & development, payroll and benefits administration, and employee relations functions. This is a great opportunity to learn all facets of human resources and work collaboratively with an experienced team to deliver high quality and best practice HR service within a dynamic, fast paced and growing organizational environment.

Primary Responsibilities:

  • Represent the HR department well, always project a positive and helpful demeanor; maintain positive and professional relationships with all levels of ANA staff.
  • Provide support in all aspects of recruitment:  utilize applicant tracking system to post open roles, review applicant resumes, schedule interviews, conduct reference checks and maintain employment applications.
  • Navigate new hires through ANA’s onboarding process to foster positive attitude toward organization, schedule orientation sessions (working with hiring manager, IT, facilities, etc.) and ensure all onboarding activities are complete.  File paperwork in accordance with company policy and regulatory guidelines. 
  • Create files for new staff and maintain files for existing staff; keep filing up-to-date and organized.  Manage annual archiving process. Update organization chart on a monthly basis and HR-related information on company intranet as required.
  • Coordinate the benefits enrollment process (medical, dental, vision, Life, LTD, 401(k), etc.) for new hires and annually during open enrollment. 
  • Liaise with payroll in processing employee information, merit increases, promotions, transfers, etc. via entry in HR systems and completion of required forms.  Develop and maintain payroll calendar; manage collection and accuracy of timesheets, ensuring that all timesheets are submitted on time and prior to the payroll processing deadline.
  • Assist with all aspects of performance management (e.g., the annual performance evaluation and performance agreement process), including preparation and administration of forms, working with HR lead on the schedule, communications, follow-up; review and approve all performance reviews for appropriate content in accordance with policy and procedures.
  • Coordinate the separation process including exit interviews, separation of employment paperwork and notification to all applicable departments of changes (IT, Payroll, etc.)
  • Assist with researching, planning, organizing, and conducting employee training programs.  Coordinate training program logistics and support in organizing collateral materials.
  • Assist in keeping employee handbook and all company policies and procedures up to date.
  • Other duties include assisting in the coordination of HR events, performing special projects, assisting with the deployment of employee engagement surveys and conducting research on HR best practices.


Requirements

Qualifications:

  • Bachelor’s Degree in Human Resources or relevant area of study
  • At least 6 months to a year of HR experience, which can include internship experience; keen understanding of the purpose of Human Resources and its value and impact within an organization
  • Proficiency with Microsoft Office: Word, Excel and PowerPoint
  • Candidate must be familiar with social media outlets in the context of recruitment and employment branding
  • Excellent communication (written and oral), organizational, and follow-up skills
  • Ability to maintain confidentiality and understand sensitive nature of HR work
  • Personable and customer service oriented with a professional demeanor, high energy and enthusiasm.  Good reasoning abilities and sound judgment.
  • Proficiency with HRIS systems and HR metrics including hiring, vacancy and turnover rates is a plus

Job Information

  • Job ID: 59428686
  • Location:
    New York, New York, United States
  • Company Name: Association of National Advertisers
  • Position Title: Coordinator, Human Resources
  • Industry: Advertising / Marketing
  • Job Function: Administrative
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 0-1 Year
  • Required Travel: 0-10%

Please refer to the company's website or job descriptions to learn more about them.

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